Koji Suzuki (hereinafter referred to as “we”) will protect the rights of data subjects and comply with laws and regulations concerning Personal Information with respect to the protection of all Personal Information handled by us. For all services provided by us in our activities (hereinafter referred to as the “Services”), we comply with the Act on the Protection of Personal Information (hereinafter referred to as the “Personal Information Protection Act”) and other related laws and regulations. In addition, we have established the following Privacy Policy and make efforts to perform our obligations under the same. When acquiring Personal Information, we will specify the purpose of use as much as possible in advance and handle Personal Information within the scope necessary to achieve the purpose of use.

• We will acquire Personal Information in an appropriate manner, and when acquiring Personal Information, we will notify or publicly announce the purpose of use.
• We take necessary security control measures to prevent leakage, loss, or damage of personal data and to otherwise safely manage personal data.
• We endeavor to keep personal data accurate and up-to-date, and we take reasonable measures to ensure the security of personal data.
• We clearly indicate to data subjects the purpose of use of personal data, the necessary procedures for disclosure, and the contact information for complaints. We also promptly respond to consultations and complaints.

Handling of Personal Information

1. Definition of Personal Information

   In this Privacy Policy, “Personal Information” means personal information as defined in the Personal Information Protection Act.

2. Purpose of Use

   In the course of conducting our activities, we may receive personal information such as names, addresses, telephone numbers, etc. directly or through business partners or publications, etc. The purposes of use of the Personal Information we receive are as follows:

   1. When obtaining Personal Information directly from the data subjects in documents, etc. (including through a website, e-mail, etc.; hereinafter referred to as “Written Documents”):

      Information on users of the Services on PC and mobile websites

      • To provide the Services in an appropriate manner.
      • To provide necessary communications and notifications regarding the Services.
      • To request cooperation in marketing activities, surveys, signatures, etc. related to our activities.
      • To manage membership.
      • To provide information on the Services.
      • To consider and develop new services.

      Information on purchasers of goods and services on PC and mobile websites

      • To ship products.
      • To manage billing.
      • To provide the Services in an appropriate manner.
      • To contact customers regarding the above items.
      • To provide after-sales service.
      • To request cooperation in marketing activities, surveys, signatures, etc. related to our activities.
      • To provide information on the Services.

      Information on business partners

      • To manage business partners, conduct sales activities, and communicate with business partners.
      • To send invoices and other transaction-related documents.
      • To send products, documents, etc. required for the content of transactions.
      • To provide the Services in an appropriate manner.
      • To provide information on the Services.

      Information of those who have requested to receive our email newsletter

      • To distribute the email newsletter.
      • To contact customers about services and special offers related to the email newsletter.
      • To conduct marketing activities and surveys that do not involve handling Personal Information.
      • To provide information on the Services.

      Information concerning persons who have made inquiries to us

      • To respond to inquiries received.
      • To improve the Services.

      Information on participants in on-the-job training, events, monitoring tours, etc.

      • To contact customers regarding such events.
      • To provide information on the Services and to introduce businesses outsourced to us by business partners (where applicable).
      • To record and stream events for broadcasting purposes.

      Information on persons interviewed in PR activities and information collected in such activities

      • For publication in PR magazines, pamphlets, and websites.
      • To contact the data subjects when necessary for PR activities, such as requests for interviews.

      Personal Information obtained through surveys

      • To conduct marketing activities and surveys related to our activities.
      • To provide information on the Services and to introduce businesses outsourced to us by business partners (where applicable).
      • To announce campaigns, request applications for monitoring tours, send gifts, and to give guidance regarding events.

      Information on subcontractors

      • To communicate business matters.
      • To send products, documents, etc. required for the content of transactions.
      • To send invoices and other transaction-related documents or to settle payments.
      • To ship items required for business.
      • To pay business consignment fees.

      Information on job applicants

      • To contact them for employment screening, interviews, etc.

      Information on current and former workers (if applicable)

      • To contact them for human resource management and business matters.

   2. When obtaining Personal Information from the data subjects in a way other than in writing

      Call logs when answering the phone

      • To confirm the contents of the calls.

      Recordings of online conferences

      • To confirm the contents of the online conferences.

      Recordings of online events

      • To confirm the contents of the online events.
      • To distribute archived materials to persons who were unable to attend the online events.
      • To provide information on the Services.

      Credit card information

      • To process payments.

      Photography and video recordings

      • To provide gifts to participants of events or tours.
      • To provide information on the Services.

   3. Purpose of use of Personal Information obtained indirectly from business partners

      Information outsourced to us for the purpose of performing contracted services

      • To conduct data entry and processing operations.
      • To prepare, issue, and process documents related to various types of administrative work.
      • To provide information on the Services.
      • To perform other operations as requested by the outsourcer.
      • *Information outsourced to us for the purpose of performing contracted services cannot be disclosed.

3. Outsourcing of Handling of Personal Information

   In operating our activities, we may outsource Personal Information of customers to subcontractors to the extent necessary for operation. In such cases, we will conduct appropriate supervision, such as entering into a contract with the subcontractor that stipulates the obligation to handle Personal Information legally and appropriately.

4. Provision of Personal Information to Third Parties

   We will not disclose or provide Personal Information to any third party, except in the following cases or when permitted by law:
   • With the consent of the customer.
   • When required by law and regulations.
   • When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain consent.
   • When particularly necessary for improving public health or promoting the sound growth of children and it is difficult to obtain consent.
   • When necessary for cooperating with a national organization, local government, or entrusted party, and obtaining consent is likely to impede execution of the relevant affairs.

5. Joint use of Personal Information

   We may share Personal Information held by us with other parties with whom we jointly use such Personal Information.

   Items of personal data to be jointly used

   • Information related to customer attributes such as name, date of birth, nationality, address, telephone number, e-mail address, and place of employment.
   • Information related to transactions with customers, such as purchase history, shipping history, date of admission, and number of membership points.

   Scope of joint users

   • Business partners and service providers where necessary for the operation of the Services.
   • In the case of joint use with foreign entities, we take measures such as agreements between sender/recipient or commonly applicable internal policies in accordance with Japanese laws and regulations.
   Purpose of use: Same as described in “Purpose of Use”. Responsible person: Koji Suzuki

6. Security control measures to protect Personal Information

   • We take necessary safety control measures to prevent leakage, loss, or damage of Personal Information.
   • We establish policies for handling Personal Information and manage it appropriately.
   • We appoint a person responsible for the protection of Personal Information.
   • Reasonable education and guidance may be provided to persons involved where appropriate.
   • Physical and technical measures such as entrance/exit control and access control to outsiders may be maintained as needed.
   • When outsourcing Personal Information, we supervise subcontractors appropriately.
   • When collecting Personal Information from customers under 16 for membership registration or surveys, we will ask for consent of a parent or guardian.

7. Disclosure, Correction, Cessation of Use, etc.

   If there are requests for disclosure, correction, cessation of use, etc., of Personal Information held by us, we will respond according to our established procedures. Please contact the reception desk below. Please note that a fee of 2,000 yen will be charged for each request for disclosure of Personal Information and records of third-party provision. In principle, we notify customers by postal mail, and the actual cost of postage will also be charged.

   Contact for Privacy Policy Inquiries

   For complaints, inquiries, or requests regarding this Privacy Policy and the handling of personal information, please contact us at the following:

   Responsible Person

   Koji Suzuki

   Address

   Aobadai Park House Room 302 3-13-16 Aobadai, Meguro-ku, Tokyo 153-0042, Japan

   Telephone Number

   +81-90-7646-6571

   Reception Hours

   10:00–18:00 (excluding Sundays) Outside of office hours, please contact us by email.

   Email Address

   tabibiyori.japan@gmail.com

   Website

   https://tabibiyori.travel/

8. Use of cookies

   A cookie is a piece of information that is sent and received between the web server and the customer’s browser and recorded in the browser so that the customer can use the website more conveniently when browsing. We may use cookies to investigate the use of our website and to improve the website. The file sent as a cookie does not contain any personally identifiable information. Customers may set their browsers to reject cookies, but in that case, some services provided on the website may not be available.

9. Changes to the Privacy Policy

   We may change this Privacy Policy without prior notice in response to amendments to the Personal Information Protection Act, etc. In such cases, the revised Privacy Policy will be applied from the date of publication of the revised version.